Guidelines for submitting your completed paper to the journal for publication...

About the Submission Process

Registration in the Sustainability Conference allows participants the opportunity to publish in an academic journal. Presenters have the option to submit their papers for refereeing and possible publication in The Sustainability Collection before the conference and up to one month after the conference. Papers submitted for publication will be fully refereed.

To submit, at least one author of each paper must be registered to attend the conference (to a maximum of one paper per registered author—which means, for instance, that two registered authors may submit two jointly authored papers).

For those unable to attend the conference in person, virtual registrations are available. This provides participants access to the electronic version of the journal, and also the option to submit papers for refereeing and publication in the journal.

All registered participants will be given access to the full electronic version of that year's journal.

Papers are published continuously to the journal’s online bookstore, as soon as the publication process is completed for each paper (and that can be any time before the conference, and continues after the conference as papers are refereed). The journal is published annually.

If full refereeing of your final paper is required before the conference in order to attend in-person, papers should be submitted more than three calendar months before the opening date of the conference.

It is possible to attend and present at the conference without submitting or publishing a formal written paper if you choose not to do so.

Author Guidelines—preparing your paper

- Formatting Requirements:
  • We require presenters to use CGCreator Microsoft Word Template which can be downloaded here.
    We are not able to accept papers that have not used the template.
  • Papers should be approximately 2,000-5,000 words in length. They should be written as continuous expository narrative in a chapter or article style - not as lists of points or a PowerPoint presentation.
  • Please remember that the papers are to be published in a fully refereed academic journal. This means that the style and structure of your text should be relatively formal. For instance, you should not submit a verbatim transcript of your oral presentation, such as 'Today I want to speak to you about ...'.
  • You may use any referencing style you choose, as long as you use it consistently and to the appropriate standards.
  • Spelling can vary according to national usage, but should be internally consistent.
  • Papers should be thoroughly checked and proof-read before submission, both by the author and a critical editorial friend – after you have submitted your paper you are unable to make any changes to it during the refereeing process.
  • Papers will be assessed by referees against ten criteria - or fewer if some criteria do not apply to a particular kind of paper.
- Illustration/Electronic Artwork Guidelines:
  • Figures and images must be clear and easy read. We can not improve the quality of images.
  • Figures and tables need to be placed where they are to appear in the text. If preferred, you can also place images and tables at the end of your paper.
  • Please refrain from using Word Drawing objects. Instead use images imported from a drawing program. Word Drawing objects will not be rendered in the typeset version.
- Keyword Guidelines:
  • Keywords are extremely important in search engine rankings. To achieve better exposure for your paper, please make sure your keywords are clear and accurate.
- Resubmission Policy:
  • If your paper has been rejected we will allow a maximum of TWO further resubmissions until TWO months prior to the anticipated publication date.

Editorial Quality

The refereeing process for publication in the journal is a rigorous measure of the quality of content. Authors are expected to revise to the standards required of the more negative of the referee reports they receive. For instance, if one referee recommends 'resubmit with major revisions' and another 'resubmit with minor revisions', the author is expected to resubmit with major revisions.

Furthermore, some papers may have excellent content, but may be poorly expressed in English—in the case, for instance, of authors whose first language is not English. When we receive a negative response from a referee to Criterion 10, 'Quality of Communication', we may request a complete rewrite regardless of the overall score. This could be arranged by the author themselves, preferably using an experienced editor. Alternatively, Common Ground offers an editorial service.
For further information please contact the secretariat at the email link below.

The Submission Process—how and where to submit your paper

Final papers can now be submitted to Common Ground using our online conference and paper management system "CGPublisher". To upload your paper to our system follow these instructions:

  1. Go to Session Descriptions and select your proposal.
  2. Click on the 'Add a Paper' button. You will then be asked for your login details* to verify that this is your own paper.
  3. Check that the details about your paper are correct and click 'Submit'. The current details have been extracted from your proposal details and you may like to update these. The details you provide here will be used for the final publication (but can be modified prior to your final submission).
  4. Click on the 'Submit Paper' button and choose the correct file from your computer. When you have finished, click on the 'Submit Document for Publication' button.
  5. Once your paper has been successfully uploaded you will receive a receipt of submission.
  • If you do not know your login details you can reset them at CGPublisher. Click on the “Forgotten Password” button and follow the prompts. A new password will be emailed to you.

The Publication Process

The publication process is as follows:

  1. Submit a presentation proposal to the conference (in-person or virtual) at the call for papers link before the next deadline.
  2. If your proposal is accepted by the conference advisory team, you may register for in-person or virtual presentation. You may submit your paper any time between registration and one calendar month after the closing date of the conference
  3. Once your paper is received, it is verified against template and submission requirements. Your identity and contact details are then removed, the paper is matched to two appropriate referees and sent for review. You can view the status of your paper at any time by logging into your CGPublisher account at
  4. When referee reports are uploaded, you will be notified by email and provided with a link to view the reports (after the referees' identities have been removed).
  5. You will then be asked to submit a revised final copy of your paper and accept the Publishing Agreement.
  6. Your paper will be typeset and the proofs sent to you for final approval before publication in the online bookstore.
  7. Papers are published continuously in the online bookstore and the entire volume of the journal is published annually.

Conference participants will be given electronic access to the full volume of the year’s journal once all papers have been finalised. The papers will be made publicly available at the journal’s bookstore: The Sustainability Collection

Please direct all enquiries to the Conference Secretariat at: